POSITION TITLE: FINANCIAL ANALYST
SALARY: GRADE 27 $ 47,890.17 - $ 81,413.28
(APPROXIMATELY $23.02 - $ 39.14 PER HOUR)
EXPECTED HIRING SALARY: UP TO $64,800.00+ (DEPENDING ON QUALIFICATIONS)
FLSA CLASS: EXEMPT (FULL TIME W/BENEFITS, NON-HOURLY)
The City of Thomasville is seeking a qualified candidate for a grant-funded position in the city’s Finance Department. In addition to other duties, the Financial Analyst will administer the American Rescue Plan Act (ARPA) funding released by the U.S. Treasury. The position will also administer all city grants. The ARPA grant will require additional administrative and fiscal management efforts, as the City works to make this once in a lifetime funding positively impact our community for years to come. Tasks include managing and oversight of the life cycle of all city grant processes, monitoring and tracking costs, oversight of sub-recipients, collaboration with internal and external stakeholders, filing periodic required reports with the U.S. Treasury and other grantors, and creation of transparent reporting for the City Council and the community.
Note: Funding for this position is appropriated through the ARPA grant and is expected to last through June 30, 2024. Once appropriated grant funds are exhausted, a request to fund this position beyond June 2024 is expected to be included in the ongoing General Fund budget, shifting the position from grant-funded to a permanent full-time position on July 1, 2024.
With an annual operating budget of over $45 million, the City is responsible for establishing and maintaining key infrastructure, multipurpose public facilities and parks, and most recently, a $6.5 million initiative to construct a new state of the art aquatic community center. As an integral employer within the City limits, the City of Thomasville has over 300 employees that serve in administrative, public works and public safety roles.
DUTIES AND RESPONSIBILITIES
Under the direct supervision of the Finance Director, the Financial Analyst will plan, direct, and coordinate financial activity of grant-funded projects/programs to ensure that objectives are accomplished according to federal, state, and local regulations.
The purpose of this position is to support, and comply with, all grant accounting operations and activities. This position serves as a liaison with grantors, department leaders, and staff regarding grant administration. Responsibilities include performing financial administration and reporting to include, but not limited to: reconciliation of accounts, preparation and timely submission of grant reports, assisting departments with grant related questions, screening and processing requests for expenditures, ensuring timely reimbursements from grantors, and year end responsibilities to provide information to external auditors. Expertise assisting with and monitoring reimbursement agreements, third party agency billings, monitoring grant sub-recipients for compliance, and the sale of assets purchased with grant funds is also a component of the position.
Create new grant project budgets and ordinances for Council approval, monitor all expenses, verify availability of funds and allowable expenses as dictated by federal grant guidance; interpret laws and regulations pertaining to federal grants and ensure grant project compliance.
Prepare status reports for City Administration, Finance, and City Council. Evaluate all budgets and analyze all costs according to budget and ensure all deadlines are met.
If applicable, manage sub-recipient grant application and award process. Train and aid all sub-recipients to assist in proper management of grant funding. Provide comprehensive monitoring of sub-recipients. Monitor grant-funded projects and their budgets to ensure compliance with grant specifications.
Complete and submit required grant reporting to grantors. Maintain grant-related reference resources including funder research files, grant application deadlines, grant reporting schedules, and other information as needed.
Provide annual data to Finance for audited financial statement preparation; complete the annual Schedule of Expenditures of Federal and State Awards (SEFSA).
Respond to auditor inquiries related to all grant projects. Maintain working knowledge of funding sources and associated requirements and regulations, including Title 2 Code of Federal Regulations 200 – Uniform Administration Requirements, Cost Principles, and Audit Requirements for Federal Awards; maintain working knowledge of procedures related to financial administration of grants.
Serve as point of contact for all city grant programs and responds to all grant inquiries from internal and external stakeholders. Maintains and monitors grant expenditures and revenues by reviewing financial compliance rules, evaluating expenditures, monitoring expenditures, analyzing program income, drawing down funds as needed, monitoring accounting records, preparing journal entries, and processing requests from sub-recipients of grant funds.
Reconciles information to the general ledger, processes payment requests, and maintains records. Completes a variety of general accounting tasks and duties which could include providing information for the Annual Financial Statements, working with the annual audit, overseeing grants, preparing required reports for grantors, and making on-site financial compliance monitoring visits to sub-recipients, if applicable.
Perform administrative oversight and financial management of the city’s American Rescue Plan Act (ARPA) grant funding, totaling ~$8.5 million; perform grant accounting and reporting functions; Serve as the grant liaison between Finance and other city departments; Complete annual Project & Expenditure Report, as well as any other required compliance reports; Present potential grant projects to appropriate City Council Committee.
Perform other duties of a similar nature and level, as assigned.
Financial Analysis and Reporting
Perform research and analysis to support financial processes such as special revenue and capital project fund accounting, year-end closeout, audit process, and financial reporting.
Monitor annual operating funds of assigned departments, compile transaction reports, monitor and analyze revenues to ensure timely billings, and prepare revenue/expenditure reports.
Assist departments and Finance with ad hoc analysis reviews and financial accounting questions and reporting; provide training as needed.
Administer special revenue and capital project funds of assigned departments, grant compliance and external agency reporting. Monitor budgets, expenditures, revenues and receivables and prepare transaction detail reports for review.
Make modifications to the city’s financial reporting system, as needed, for the proper fund reporting of multi-year and special revenue projects and for classification in the Annual Financial Statements; annually, complete the city’s 5-year Capital Improvement Plan; Present the report to Administration and City Council.
Participate in the preparation of fiscal year-end reporting and audit processes to include the Annual Financial Statements and other complex financial reports to meet internal and regulatory requirements; Assist with the preparation of independent reviews of financial records, reports, organizational and operational studies.
Compose, compile, prepare, review, and present various reports, correspondence and documents of findings and results; maintain related records and files for retention and compliance purposes; Participate in the development and implementation of goals, objectives, policies, and priorities for the department and for the city; Identify resource needs; Recommend policies and procedures; Combine quantitative and qualitative data to administer programs.
Complete multiple financial reports on behalf of the department, including Public Deposit Status Report, LGC 203 – Cash and Investments Report, Powell Bill Expenditure Report and Fiscal Data Report, Sales Tax Refund for capital projects, SEC Bond Disclosure Report, TR-2 Municipal Certification Report, and other compliance reporting.
Monitor and analyze revenues and expenditures for alignment with adopted operating budgets; consult with departments and Finance to develop corrective measures as necessary; evaluate operating budgets and budget revision requests; Post budget transfers and journal entries in the financial system; Advise departments and executive management on requests for supplemental appropriations.
Prepare budget, special revenue and capital and grant project ordinances, resolutions, and budget amendments for submission in the Council agenda; prepare journal entries to record budget ordinance amendments.
Participate in the evaluation of service delivery plans, including combining quantitative and qualitative data to study fees for services, cost effectiveness of programs, and process improvement studies; compose, compile, prepare, review and present various reports, correspondence and documents findings and results; maintain related records and files.
Perform city budget preparation, evaluation, monitoring, management, and analysis functions as needed and directed.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
- Ability to independently research and analyze information and to propose programs and projects.
- Ability to develop clear and concise reports, correspondence, and other related output.
- Ability to effectively communicate, both orally and in writing.
- Ability to work independently with minimal supervision.
- Ability to establish and maintain effective working relationships with a variety of individuals and diverse groups, and to develop a consensus on specific issues.
- Ability to prioritize work, meet deadlines, and manage multiple projects simultaneously.
- Knowledge of principles and practices of general accounting and financial management, program administration and management, and qualitative and quantitative research.
- Must possess critical and analytical abilities and excellent communication skills, with the ability to solve problems and generate results.
- Knowledge of best practices, trends, and emerging technologies; principles and techniques of effective oral presentations; project management principles; modern budgetary practices; applicable federal, state, and local laws, codes, and regulations.
- Knowledge of customer service principles and specialized equipment relevant to the area of assignment, including modern office technology.
- Skills and working knowledge of project or program management; oversight of the implementation and adherence to quality assurance and standards; researching industry trends, solutions, and best practices; gathering data, analyzing findings, and applying logic and reason; interpreting, monitoring, and reporting financial information and statistics; establishing and maintaining business relationships in support of financial management.
- Ability to coordinate deadlines and prioritize work demands; work effectively under pressure, with multiple deadlines and changing priorities; author and prepare original reports, documents, and presentations; facilitate group discussions and build consensus; manage project or program finances.
- Ability to prepare and administer budgets and related reporting, interpret and apply applicable laws, codes, regulations, and standards.
- Ability to provide customer service by utilizing a computer and relevant software applications and reporting systems; utilizing communication and interpersonal skills as applied to interaction with colleagues, supervisors, the City Council, the general public, and others to sufficiently exchange or convey information and to receive work direction.
- Must be able to physically perform the basic life operational functions of fingering (keying), feeling, talking, hearing and repetitive motions.
- Must be able to perform light work exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to lift objects.
- Must possess the visual acuity to prepare and analyze data and figures, operate a computer terminal, and do extensive reading.
EDUCATION AND EXPERIENCE
Bachelor’s degree is required in accounting, finance, public administration, business administration, or a related field from an accredited college or university; Master’s degree preferred; At least 5 years of professional experience in public sector financial analysis and compliance, financial reporting, grants administration, or accounting; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the position.
Applications can be obtained from the Human Resources Department, located at the City Hall, 10 Salem Street, Thomasville, NC 27360, Monday thru Friday, 8:00 a.m. through 5:00 p.m. or apply directly on the City’s web site at https://www.thomasville-nc.gov .
Applications will be reviewed to select the best qualified applicants. Selection will include a structured interview. This position is considered to be open until filled.
AN EQUAL OPPORTUNITY EMPLOYER
The City of Thomasville is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and organizational needs.
The City of Thomasville reserves the right to modify this job description as appropriate according to statutory compliance requirements and organizational needs.
Deadline for Applying : Open until filled